In my last blog, “Should I Use the In-House Audio/Visual Company or an Outside Supplier?," we explored the reasons for considering an outside a/v company vs. an in-house supplier. Now it’s time to deal with the RFP (Request for Proposal) document itself. Begin with a Brief Overview Begin with a very brief overview of the event: who, what, where and when. Be specific as to dates, location and attendance. Here’s a typical overview: Typical Home Parties, the direct sales … [Read more...]
Should I Use the In-House Audio/Visual Company or an Outside Supplier?
By now you should have determined the “Big 3” of your event—your theme, schedule and budget. The next step is to focus on what will likely prove to be a major part of your budget—your audio/visual (a/v) and staging. This process begins by putting together a Request for Proposal, usually referred to as an “RFP,” for your sound, lights, staging and projection. Talk With Your Event Space Assuming your event is taking place in a convention center or hotel, you first need to think … [Read more...]